Reimbursements and subsidy arrangements at the Institute for History

Staff members of the Institute for History can apply for various reimbursements and subsidies.

Reimbursements and subsidies for the Institute for History

The Institute for History offers reimbursements and subsidies for staff members for matters as conference visits, organization of conferences/lectures, translating/editing costs, language courses etc.

Full list of reimbursement and subsidy possibilities (May 2016)


The subsidies granted are rather limited in nature and some restrictions apply. One is expected to apply for matching funds – if possible – from other organizations, such as the Leiden University Fund (LUF).

Since the LUF committee - that decides on who will receive grants for scientific activities - only meets a few times a year (and not during the summer months), and no subsidies are awarded for past activities, it is imperative that you apply for a LUF grant well in advance.

A prerequisite for the LUF subsidy is that one third of your total costs will be paid for by the Institute for History. So, first of all you have to apply for a subsidy at the Institute for History. When you receive a confirmation from the institute, you can attach the confirmation letter to your LUF application. Please visit the LUF website for more details. 

The Netherlands Organisation for Scientific Research (NWO) also has a fair number of possibilities for subsidy, which are presented on their website. Furthermore, there are quite a few other potential sponsors, listed for your convenience in the Fondsenboek. This book can be consulted in room 006 of the Huizinga Building. Appointments can be made via Peter Meel, Director of Research of the Institute for History.

Organisation of a conference or guest lecture

It is important that you start organizing the event well in advance: about one and a half years in advance for a big conference is by no means too early.

For applications at the Institute for History, please use the appropriate application form.

The Institute’s office can help you create a fairly accurate budget (by asking estimates). This budget should contain a section on the expected revenue of the conference. Most conferences charge a conference fee. Reimbursement of travel expenses for the speakers is not an absolute must.

The Institute’s office can offer you the following services: creating and sending announcements and invitations, handling registrations, putting a conference page on the website, organizing the catering, and booking hotel rooms. The board of the Institute for History decides whether and how much subsidy is granted. In each case this will be decided in the light of the available budget for that particular year. Please pay special attention to application deadlines when applying for a LUF subsidy. LUF processes applications only once every two months and do not award grants for past activities.

Should you receive grants from more than one institute, you can ask the Financial Department (FEZ) for a SAP-number specifically for the conference. Also contact the FSSC Servicepoint by telephone (071-5275555) or by email for further financially administrative guidance.

Dissertation bonus

For those PhD candidates, employed within the Leiden Institute for History, who can deliver an approved manuscript within half a year of their employment’s expiry date, the Institute grants a € 1200 bonus. For more detailed information please contact the Institute manager.

Last Modified: 31-05-2016